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Have more than one email account

Time to start thinking about having more than one email account.

Whether you've been running an online business for quite some time, or are just thinking about starting one, one of the questions that will pop into your mind at some point is if you should set up multiple email accounts. The answer to the questions is - yes!

Your inbox is probably stuffed with messages you need to sort out,  but you don't even want to start as you know it will take a lot of your time and energy. Reducing the number of emails is one of the most consuming tasks and it's time to consider an easy solution to this problem. If you create multiple email accounts, the sorting of your spam, trash, and important emails is done naturally. This way, you can decide where to put your energy and focus without being distracted and without losing any of your useful time.

Another major reason for having multiple emails is your online safety. 

 Think about all the important things in your life that are currently connected to your email. If someone would hack your account right now, you would probably have a lot to deal with. Personal numbers, business partners, bank accounts, all kinds of valuable information. It is all connected to our email.
If you want to run a successful online business, there is no space for being negative, but you need to learn how to be prepared. And keeping your personal data safe is one of the most important steps you need to take.

How many emails should you have?

Separating your private and business online presence will help you to set your work-life boundaries in a better way.

Although you might have to log into multiple accounts, it does give a deal of comfort of knowing that you finally got rid of all the mess in your inbox.

Having one email address is just fine for your private account, but when it comes to business, it's easy to get overloaded with more messages than you can manage. The best thing about the whole story is that creating new accounts doesn't take a lot of time and effort, so you can do it right after reading this article!

There is no exact rule and you can have as many emails as want. 

 My suggestion is to start with four separate email accounts. It will help you to keep your inbox clean and your safety at a satisfactory level. I'm going to take you through the benefits of setting four basic email accounts, so you could start focusing on one email account at a time and respond to the urgent messages first, without losing focus. It's also important to learn what threats are out there, so you could learn how to protect your personal and business data to avoid possible threatening situations.

The first email account - friends and family only

This is the email you're going to use for the communication with your closest people. Setting up an email account for friends and family takes the pressure of sharing personal documents, photos, and videos with others.
Nobody wants their email ending up in the hands of the wrong person and this is a great way of making sure that you avoid potentially awkward situations. Let's be real, you spent a lot of time keeping a professional and serious reputation in front of your business partners and clients and the last thing you need is to share a picture of you and your cute puppy that was meant for a family member.

A private email for friends and family will also help you to focus on one important thing at a time. Any time your personal or business life can be better organized, it's easier to maintain a healthy balance.

The second email account - Signing up for social sites like Facebook, Instagram, Tweeter or more

In today's world, social media is almost inevitable. It's important to stay connected with people and if we're talking about business, it can help you to build your brand once you establish a specific audience.
Social media has merged into our daily lives and we have our business emails, personal messages, and social media notifications flowing in side by side, always at a competition with each other. Although there are many benefits form such sites, there are also some negatives sides we usually don't think about.

Have you ever noticed how an ad suddenly pops up in your news-feed, just after you searched for a certain item, service, or product? 

 Well, that's not a coincidence. Social media sites collect our data and use it to target a specific audience for specific products and services.
Once upon a time, when you opened your account on a social media site, you have clicked the "agree" button on their terms and conditions page and without even realizing it, you have approved the access to specific parts of your data.

Many businesses are creating profiles on everyone and we're being traded along with information provided by our email address that is attached to everything. 

Did you know the government is not supposed to access your personal accounts? But here's something you just might not know. They are allowed to buy your information from someone else. Until the law changes, the only way to protect our data is to try to share less personal information whenever it's possible.

There are hackers who are working hard to figure out your password and you need to learn how to protect yourself. 

 Imagine your Facebook profile being hacked. You would probably send a warning and complain to the Facebook support and the profile would get shut down.
But what if your bank account and other important information are connected to the same email address as your social media?
This takes the whole problem to a completely new level. The good news is that you avoid such situations by opening a different email account that you'll be using only for your social media sites. Make sure to choose a name for your email account that has nothing to do with your other accounts. It will make it much harder to track you down.

The third email account - Email account for banking-related notifications, credit card companies, and your mortgage company

As we increasingly use online banking and cloud-based services like Gmail and Dropbox, there's no wonder that the problem called "someone hacked my email account" became extremely serious. Having a separate email account for all bank-related and other important information is inevitable and necessary.

Although bank statements shouldn't reveal account numbers, they do provide some information like the name of your bank. It's important to create an email account with a non-identifiable username, so it's not tied back to you in any way, which makes it much more difficult to use the account to steal passwords. This is one of the most important accounts you need to protect and be careful with, as a lot of hackers will try to get access to your money. Banks, credit card, and mortgage companies have their own protection systems and backups and every hacker will rather try to crash your account just for one simple reason - it's much easier.

The fourth email account - The bonus account

Let's say in you're in a conversation with someone or at a group gathering and someone is asking for your email address.
You find yourself in a pretty awkward situation since you don't really want to share your private account with that specific person. And that's where your bonus account comes into the picture!

You can use your bonus account whenever you're not comfortable with sharing any of your other email accounts. To make the whole thing more fun, give it a cute cool name like for example yourfavicevream@mail.com

This email maybe won't keep your important data safe, but it will keep you safe from people you don't want to deal with all the time. It's like a backup of your backup!

Why setting up a separate email for your blog is important?

If you're going to have a blog or blogging business, then you might consider opening an email for each blog site that you're expecting to have an email with.
You don't want your audience to get confused by the name of your email, so you want to make sure the email address for your blog has the name of your blog or domain name in it.
In this way, your readers will get more comfortable with contacting you.

You want your audience to feel safe when they need to reach out to you. And having a professional, serious email address makes your business look trustworthy and easy to remember.
There's a bunch of email programs to consider and here's a list of the most popular ones:

 Apple Mail

My suggestion is to go with Gmail. 

 There are several reasons why to choose Gmail, but one of the most important is that they have a serious spam and spy wear program.

Gmail also has a great email program that works with your domain name. Keep in mind that there's a monthly fee for it (right now it's $5.00 a month). Once you set up your domain name with Gmail, your email programs will look and act the same way. The only difference is that the name of your domain will also be the name of your email address (for example support@yourdomainname.com).

Be sure to check out the article/video on how to sign up for Gmail having different sign-in names when you're ready to dive in a bit more. I will be talking about ways to protect yourself and to stay safe.
I hope this article has given you some useful tools and information that you will be able to apply to make your life easier.

At least when it comes to your constantly full email inbox. You'll find that you'll feel more confident when you take control of how you interact with the internet.

Remember, knowledge is power. 

And I am gladly sharing my experience with you to make sure you stay on the right path.

Derek Wolf
"People Like Us (do things like this)"

Ⓒ copyright Derek Wolf 2020, all rights reserved.

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